Terms & Conditions of Participation
“Organiser” means Expotrade, the organiser of events.
“Application Form” means an online or printed participation booking form provided by the Organiser to Client.
“Client” means any person, firm or organisation who is participating in an Event organised by the Organiser.
'Event’ means any exhibition or conference organised by the Organiser in which the Client participates.
'Venue' means the venue/place in which the Event is taking place.
‘Speakers’ means individuals speaking at the Event (for e.g. Conference Speakers)
Terms of payment
Full payment is due and payable by the Client within 7 days from the date of the invoice issued by the Organiser in relation to the Client’s participation in the Event.
Participation Cancellations & Refunds
If the Client cancels their participation, the Organiser remains entitled to 100% of the total fee shown on the Application Form and no refund of payment will be made. In this event the Client must pay to the Organiser the fee within 30 days of giving notice of cancellation.
Event Cancellation, Postponement & Bringing Forward
The Organiser will refund the Client any amount paid if the Event is cancelled, brought forward or postponed by more than 6 months.
The Organiser does not warrant the success of the Event nor whether the Client will benefit from participating in the Event and the Client agrees to hold the Organiser harmless in the event the Event does not meet its expectations.
Venue & Event Name Changes
The organiser reserves the right to change location of the Event and the name of the Event at any time.
Change or Cancellation of Speakers or their topics
The Client will indemnify and hold the Organiser and its representatives harmless in respect of all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Organiser and its representatives may in any way be subject as a result of change in Speakers, Cancellation of Speakers or change in speaking topics.
Refusal of Client's participation by the Organiser
The organiser reserves the right to refuse Client's participation without providing any reasons.
Credit Card Payments
The organiser is allowed to add a surcharge of up to 3% of the invoice amount for credit card payments.
Security & Insurance
(a) The Client must maintain at their own expense public liability insurance covering legal liability in respect of:
(i) Damage to any real or personal property, including any damage to the Venue or to any fitting, equipment or other property in the Venue;
(ii) injury to, or death of, any person arising out of or in connection with the Client’s participation in or attendance at the Event; and
(iii) their employees, agents and contractors.
(b) The period of insurance shall be from the time the Client first enters the Venue until all their exhibits have been properly removed to the satisfaction of the Organiser.
(c) The Client will indemnify and hold the Organiser and its representatives harmless in respect of all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Organiser and its representatives may in any way be subject as a result of the Client’s participation in the Event.
(d) If the Organiser so demands the Client must provide proof to the Organiser that the Client has adequate insurance coverage.
(e) The Organiser will not in any event be held responsible for any loss or damages whatsoever (including loss of profits suffered by the Client) as a result of any restrictions or conditions which prevent the construction, erection, completion, alteration or dismantling of the Client’s stand or for the failure of any service normally provided at the listed Venue, for the cancellation or part-time opening of the Event either as a whole or in part, or for amendments or alterations to all or any of the ‘Terms & Conditions caused by any circumstance not within the Organiser's control.
Damage to the Venue
The Client must take care of and must not cause any damage or permit or suffer any damage to be done to the Venue or to any part or parts thereof or to any fittings, equipment or other property therein, and shall make good and pay for damages thereto (including accident damage and damage by fire) caused by act or omission of the Client, or any of their employees agents, representatives, contractors or persons by reason of the use of the Venue by the Client.
Any delay or failure by either party to perform its obligations will be excused if caused by an extraordinary event or occurrence beyond the control of the nonperforming party and without the nonperforming party's fault or negligence, such as acts of God, fires, floods, windstorms, explosions, riots, natural disasters, wars, terrorist attacks, sabotage, strikes, shortages of labour or material, vendor failures, transportation embargoes or acts of any governmental or governmental agency. In the event of such an event, the Organiser may at its discretion postpone or delay the event and no compensation will be given.
Indemnity of the Organiser
(a) Under no circumstances will the Organiser be obliged to make good or accept any responsibility or liability whatsoever arising in respect of damage to or theft or loss of any property, goods, articles or things however placed, deposited, brought into or left at the Venue either by the Client for their use or purpose or by any other person, and the Client must indemnify the Organiser or its representatives.
(b) The Organiser is not accountable for any refusal of visas. No refunds will be provided on the basis of visa refusals.
Infringement of 'Terms & Conditions for Participation'
Any breach of these ‘Terms & Conditions for Participation’ and any other further rules and regulations determined by the Organiser may, at the Organiser’s absolute discretion, result in the exclusion of the Client from the Event, and the Client has no right to claim compensation or demand refund of any payments already made, or any loss or expenses, nor shall the Client be released from their contractual obligation to pay.